Preparing for the New Login System: How to Update Employee Email Records Follow

As part of our upcoming login system improvements, we’re transitioning to a simpler, more secure way to access Midnight. One important change: logins will now require unique email addresses for each employee who needs access.

This article will walk you through how to review and update employee email addresses in your system, including helpful tools and options for bulk updates.

Why This Matters
Soon, users will log in using their email address instead of a username. This is part of our broader effort to enhance security and prepare for features like multi-factor authentication (MFA) and future single sign-on (SSO) options like Google login.

Important: Action Needed Before Login Changes Take Effect
To avoid disruptions, it’s important to take action before we enable the new login system in your account:

• Every employee who logs into Midnight must have a unique email address on file.
• Employees who don’t use Midnight (such as Shop Floor-only users who log into Shop Floor with a kiosk code) do not need an email address.

If an employee is missing a unique email address when the new login is activated, they will be unable to log into Midnight.

We strongly recommend reviewing and updating your records now to ensure a smooth transition and prevent any login issues.

How to Identify Missing or Duplicate Email Addresses
We’ve made it easy for you to review your employee records:

1. Go to the Employee Table Grid
   
   • Navigate to: Settings > Employees
   • You’ll now see a new column labeled Email.
2. Sort by Email Address
   Click in the Column Header area to enable Sort. This helps you:
   • Quickly spot any employees who are missing an email address
   • Detect duplicate email entries across users
     
3. Determine Who Needs an Email
   • If an employee does not log into Midnight (e.g., they only use Shop Floor), they do not need an email address.
   • All employees who require Midnight system access need an unique email address.

How to Update Email Addresses
Option 1: Manually Update

• Simply click into an employee record and edit the Email Address field.
• This is ideal for smaller teams or minor updates.
  

Option 2: Use the Data Import Tool for Bulk Updates
For larger updates, you can use the Tools > Data Import area:

1. Export current employee records:
   • Navigate to: Reports > Export Reports > Employee: Export Report
   • Download the export file
     
     
     
     
2. Edit the CSV file:
   • Update or add email addresses as needed in the spreadsheet
3. Upload the revised file:
   • Go to Tools > Data Import
   • Follow the prompts to import your updated employee data

This method can save you time if you have many employee records to review.

Need Help? We’re Here.

If you have any questions or need assistance with the updates, please don’t hesitate to reach out to our Support Team—we’re happy to help you through the process.

Recap: What to Do Now

1. Review employee records for missing or duplicate email addresses
2. Add a unique email to each user who needs to log into Midnight
3. Use the Data Import tool if you have many records to update