Job Costing Follow
Midnight Job Costing is the module where users can track their time against jobs, either generically against an
operation code or against a specific task, and on a specific machine or resource. Midnight facilitates the capture of this data, and users will be able to analyze this data in reports.
The Job Cost module has 5 screens:
- Job Cost Records
- Enter Service Time
- Enter Production Time
- Time Records
- Time Cards
Job Cost Records
The Job Cost Records tab allows users to search for existing job records to edit or review. The results on this screen are pulled from Job cost and linked Job cost employee records. The extended search button on the top of this screen allows users to filter by date, or whether a rework is needed.
The search filter fields are:
- Customer: The name of the customer.
- Job #: The number of the job used for identification by midnight.
- Project Name: The name of the Project.
- Version Name: The project version name.
- Employee: The employee who performed the job.
- Service: The service tat was done.
- Machine: The machine the job was done on.
- Operation: What department did the Job.
- Shift: What shift the Job was done on.
- Date: The date the job was performed.
Clicking on any of the Job Number links will open up the Job Cost Details tab, which allows users to edit or delete job records.
The Job Cost details tab shows information about the employees time spent on a job, the customer who the job was for, the job that was performed, and the employees shift information. It is also possible that there could be one task with many employees working on it, and the employee run counts could be different from the task run count. If you would like to learn more about the shop floor data collection, and how records are added, consult the shop floor data collection articles
Enter Service Time
The Enter Service Time screen allows users to enter job cost details against a job. This was designed for employees who may not be working on a machine or a press, but still need their time tracked against the job for accurate costing.
The entry fields on this screen are:
- Employee
- Date
- Job Number
- Project Name
- Operation
- Total time in minutes
Notes do not need to be entered to save the document, but the rest of the fields do.
Enter Production Time
The Production time entry screen uses many of the same fields as the Service time entry screen, but has fields dedicated to time spent and machine used. This purpose of the Enter Production Time field is to enter the time it costs to produce a job or part of it.
The fields a user is required to enter to save the entry are:
Employee: The name of the employee.
Date: The date the time entry is for.
Job #: The job ID code that the time entry is for.
Service: What service was being performed.
Tot Mins: The Total amount of time in minutes that was spent.
The fields that are optional to fill are:
Machine: The machine the employee used.
Start time: The time the employee started.
Stop Time: The time the employee stopped
Start Cnt: The quantity of the item, if available when the employee was started.
Stop Cnt: The quantity when the employee stopped.
Tot Cnt: The total count of the items.
Rework: Whether to rework it or not.
Notes: Notes about the task performed.
Once entered, the records can be seen in the search screen, and you will be able to generate a job detail report
for any orders that have job costing records logged against them.
Time records
The time records screen shows records of when employees started and stopped working. The extended search button allows users to search by employee, shift, or by date.
The fields on this screen are:
Date: The date of the employees time entry.
Employee: The employees name. Clicking on this will allow you to edit the time record.
Time In: The time the employee clocked in.
Time Out: The time the employee clocked out.
Shift: Whether it was a First Shift or an Overnight Shift.
Holiday: Whether the time was logged in on a Holiday. The four options in this are Regular which means no Holiday, Sunday, PTO, or Holiday.
Total Time: The total time the employee worked.
Total Break Min: How many minutes the employee was on break.
Actual Time In: The actual time in if the exact value was not put in.
Actual Time Out: The exact time the employee logged out.
These fields can be edited any time after they have been created.
New Time Record
Selecting the New Time Record button in the upper right of the Time Record Search screen opens a field where users can enter a new Time Record.
The fields on this screen are the same as in the previous section. Once all the desired information has been entered, select the Save & Close button
Time Cards
The Time Card screen elevates your employee time tracking experience. On this screen, you gain access to a comprehensive Shift Record that combines Job Costing and Payroll details. This enables you to view the actual work hours of your employees, including Clock-In, Clock-Out, Break-In, Break-Out, and more.
Approval Process: Managers can review and validate the shift records of their team members. This means you can easily verify the accuracy of time records and make necessary adjustments when required. Once the employee Time Card is reviewed, it can be marked Approved by selecting the record and clicking on the "Approve Now" button.
The fields on this screen are:
Select All: Used to select one or more Time Card records for the purpose of marking them Approved.
Time Card: This is the Time Card record number assigned by the system.
Date: This is the date the employee logged time in the system.
Shift: This is the shift the employee worked.
Clock-in: This is the time the employee Clocked-into Shop Floor.
Clock-out: This is the time the employee clocked-out of Shop Floor.
Total Time: The total time the employee worked.
Estimated Break: When using the Legacy Break in Shop Floor, this is the amount of time added to the employee time card for the break.
Total Unpaid Break: When using the Break In and Break Out feature in Shop Floor, this will be the number of unpaid breaks taken.
Total Paid Break: When using the Break In and Break Out feature in Shop Floor, this will be the number of paid breaks taken.
Approved: If the Time Card has been approved (you need to check the box at the top of the page "include Approved" to see approved) the date it was approved will be listed in this column. If the record has not yet been approved, no date will be listed.
Time Card Entry
Select a Time Card Record number to see the Time Card Entries. To see the details of each entry, select the "+" icon at the front of each row. Details of each employee's work day are clearly noted along with the jobs they worked on, when they took their breaks, etc.
Refer to the screenshot above for the various detail outlined:
- This Time Record shows when the employee Timed In and Out. If they took a break, it will show the Time Out of the Break In time.
- This is the detail of what Jobs the employee logged into. You will see the time they logged into each job and then if there was a break, you will see that the time noted for those jobs has stopped.
- This shows the Paid or Unpaid Break taken.
- This is showing the time the employee was jobbed back into the jobs they were logged into when they took their break. The end time shows when they Jobbed out of each job.