Job Costing Follow
Midnight Job Costing is the module where users can track their time against jobs, either generically against an
operation code or against a specific task, and on a specific machine or resource. Midnight facilitates the capture of this data, and users will be able to analyze this data in reports.
The Job Cost module has 4 screens:
- Job Cost Records
- Enter Service Time
- Enter Production Time
- Time Records
Job Cost Records
The Job Cost Records tab allows users to search for existing job records to edit or review. The results on this screen are pulled from Job cost and linked Job cost employee records. The extended search button on the top of this screen allows users to filter by date, or whether a rework is needed.
The search filter fields are:
- Customer: The name of the customer.
- Job #: The number of the job used for identification by midnight.
- Project Name: The name of the Project.
- Version Name: The project version name.
- Employee: The employee who performed the job.
- Service: The service tat was done.
- Machine: The machine the job was done on.
- Operation: What department did the Job.
- Shift: What shift the Job was done on.
- Date: The date the job was performed.
Clicking on any of the Job Number links will open up the Job Cost Details tab, which allows users to edit or delete job records.
The Job Cost details tab shows information about the employees time spent on a job, the customer who the job was for, the job that was performed, and the employees shift information. It is also possible that there could be one task with many employees working on it, and the employee run counts could be different from the task run count. If you would like to learn more about the shop floor data collection, and how records are added, consult the shop floor data collection articles
Enter Service Time
The Enter Service Time screen allows users to enter job cost details against a job. This was designed for employees who may not be working on a machine or a press, but still need their time tracked against the job for accurate costing.
The entry fields on this screen are:
- Job Number
- Project Name
- Total time in minutes
Notes do not need to be entered to save the document, but the rest of the fields do.
Enter Production Time
The Production time entry screen uses many of the same fields as the Service time entry screen, but has fields dedicated to time spent and machine used. This purpose of the Enter Production Time field is to enter the time it costs to produce a job or part of it.
The fields a user is required to enter to save the entry are:
Employee: The name of the employee.
Date: The date the time entry is for.
Job #: The job ID code that the time entry is for.
Service: What service was being performed.
Tot Mins: The Total amount of time in minutes that was spent.
The fields that are optional to fill are:
Machine: The machine the employee used.
Start time: The time the employee started.
Stop Time: The time the employee stopped
Start Cnt: The quantity of the item, if available when the employee was started.
Stop Cnt: The quantity when the employee stopped.
Tot Cnt: The total count of the items.
Rework: Whether to rework it or not.
Notes: Notes about the task performed.
Once entered, the records can be seen in the search screen, and you will be able to generate a job detail report
for any orders that have job costing records logged against them.
The time records screen shows records of when employees started and stopped working. The extended search button allows users to search by employee, shift, or by date.
The fields on this screen are:
Date: The date of the employees time entry.
Employee: The employees name. Clicking on this will allow you to edit the time record.
Time In: The time the employee clocked in.
Time Out: The time the employee clocked out.
Shift: Whether it was a First Shift or an Overnight Shift.
Holiday: Whether the time was logged in on a Holiday. The four options in this are Regular which means no Holiday, Sunday, PTO, or Holiday.
Total Time: The total time the employee worked.
Total Break Min: How many minutes the employee was on break.
Actual Time In: The actual time in if the exact value was not put in.
Actual Time Out: The exact time the employee logged out.
These fields can be edited any time after they have been created.
New Time Record
Selecting the New Time Record button in the upper right of the Time Record Search screen opens a field where users can enter a new Time Record.
The fields on this screen are the same as in the previous section. Once all the desired information has been entered, select the Save & Close button