Deactivating Reports – Print Reach Help Center

Midnight includes a wide variety of reports across all modules. While this provides flexibility, it can also result in long report lists that contain reports your team may never use. Deactivating unused reports helps simplify report selection, reduces menu clutter, and makes it easier for users to locate the reports that are relevant to their daily responsibilities.

Deactivating a report does not delete it from the system. The report remains available in Report Objects and can be reactivated at any time if needed.

Midnight allows administrators to deactivate a report, by navigating to Admin by clicking the gear icon in the upper-right corner of Midnight. From the Administration menu, select Report Objects.

Locate the report you wish to deactivate from the report list, then clear the Active checkbox and click the Save icon. Once saved, the report will no longer appear in the associated report menus throughout Midnight, helping reduce menu clutter and ensuring users are presented only with the reports that are actively used by your organization. The report itself is not deleted and can be reactivated at any time by selecting the Active checkbox again and saving the record.

To reactivate a report, locate the report in the inactive list by changing the Active filter from Yes to No. Once you have located the report, select the Active checkbox and click the Save icon. After saving, the report will immediately become available again in the appropriate report menus throughout Midnight.

For example, after reviewing your estimate and order reports, you may decide that additional report layouts are needed by a specific department or user group. Because reports are only deactivated and not deleted, they can be reactivated at any time, allowing your organization to adjust reporting options as business needs evolve.

It is highly recommended to limit estimate and order reports to only those that your team actively uses. Doing so helps reduce confusion and ensures users consistently select the correct report.

For example, determine which work order version will serve as your standard and deactivate the others. This eliminates uncertainty for Customer Service Representatives and helps maintain a consistent workflow.

The same approach should be applied to estimate reports. Decide which estimate format(s) should be sent to customers and deactivate any alternatives that are no longer needed. By removing unused reports, you can reduce menu clutter and make it easier for users to quickly locate the correct report.

After identifying the estimate layouts your organization uses most frequently and deactivating the rest, users are presented with a shorter, more focused report list. This helps ensure everyone is selecting the correct report and can transform your Estimate Reports menu from this:

To This:

Report Type Definitions:

SQ (Single Quantity) – Estimates containing a single quantity option.
MQ (Multiple Quantity) – Estimates containing multiple quantity options.
MP (Multiple Pages) – Estimates spanning multiple pages containing multiple quantity options.

Understanding Report Labels:

Reports labeled (SQ) can be used for single-quantity estimates.
Reports labeled (SQ, MQ) can be used for both single-quantity and multi-quantity estimates.
Reports labeled (MQ, MP) are intended for multi-quantity estimates and present each quantity option on its own page for improved readability and comparison.
Reports ending in #1 utilize the legacy estimate formatting. Reports ending in #2 provide an updated alternate design layout while presenting the same estimate information.
Reports ending in #3 and #4 provide additional layout options for multi-quantity and multipage estimates, allowing you to choose the presentation style that best fits your organization's needs.
To maintain a consistent appearance across customer-facing estimates, organizations should standardize on either the #1 (legacy) layouts or the #2 (alternate) layouts whenever equivalent report options are available.

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