How to add a postage disbursement
When managing your postage inventory, you will need to record the purchase of the postage device within Midnight. To record that postage was purchased, click on the Accounting icon within the main Midnight navigation menu. Once in Accounting, and then under Postage, click on Postage Inventory. The search screen will display any existing postage purchases or adjustments.
To add a disbursement, click on the QuickLinks menu in the top-right hand corner of the screen and select the “Add Disbursement” option.
The Disbursement screen is where you will record the purchase of postage for your company.
In the Check# field, enter the check number or reference number for the transaction. The system will default the current date for the transaction, but this may be updated if needed.
Select “USPS” or the appropriate vendor from the "Pay to the Order Of" drop-down to reflect where you purchased the postage.
For the Postage Device, select the postage type you purchased (this may be a specific permit, a certain meter or a specific type of stamp); this drop-down shows entries from your postage affixed list.
If applicable, enter the quantity purchased (for example, the number of first class stamps if that were the device).
Type in the total amount you spent for the device in the Amount field.
You may add a note if desired in the Comment field.
After you fill out the screen, Click Save & Close to complete the process.
The disbursement will increase your postage inventory.