Remove the username from an employee
As part of your termination process, be sure to include updating your Midnight to deactivate the user so that former employees can no longer log into the database. While you may have additional security measures in place, we recommend deactivating the user log in which means the employee will not be able to access Midnight when they are no longer your employee.
Likewise, if an existing employee should no longer be able to log into Midnight with a username, you can remove that aspect of their employee record while keeping them in the system.
The option to deactivate an employee’s log in rights exists within their employee record. To do this, go to Admin by clicking the gear in the top-right hand corner of Midnight. Once it opens, select Employees from the Admin list on the left-hand side of your screen. Locate the employee you wish to deactivate from the employee list and click their name to select them.
Click the User Login and Permissions Tab. Click the Deactivate button.
The system will prompt you to verify. Click OK. The system will display a confirmation. This process removes the username from the employee record as well as removes the security rights from the record.
If the employee is terminated, click on the Employee tab (the first tab), uncheck the Active checkbox and then Save and Close the Record. The employee's name can no longer be selected when creating new records in Midnight.